Recommendation Report

1.0 INTRODUCTION

1.1 Objectives

The recommendation report is a response to both students’ and staffs’ according to lack of parking space in Universiti Teknikal Malaysia Melaka (UteM). Thus, as a member of the Students Representative Council (MPP), two options will be analyzed. Then, the best solution will be recommended in order to solve the parking space problems to UTeM’s office of Asset Management & Development. The two solutions that we will analyze would be whether to have mass parking lot or leveled car park.

The main objective of this recommendation report is to recommend the best option to be adapted by UTeM’s Asset Management & Development Office to solve the problem of limited parking space in UTeM for students and staffs. Moreover, the other perks will be suggested too such as to add more parking spaces which are located nearer to faculty. In addition, the parking space will be completed with high security system for the vehicles parked there.

1.2 Methods of Investigation

In order to complete this analysis, there are several methods that have been used several in order to get the informations. The main source of our informations is internet. Generally, internet stored a lot of information and it is very easy to search for the informations needed. The other method is interviewing appropriate officers from Asset Management & Development Office. After referring to the office, the range of cost that should be spent can be estimated. Furthermore, more constructive ideas can be taken from the officers since they have more experiences on how to handle the matters. The third method of investigation is handing out questionnaires to students and staffs from various faculties and departments. This method is the most important to collect more opinions according to this project. Finally, more information, solution and recommendations will be taken from students of other universities to obtain more information.

1.3 Scope

This recommendation report will discus about the two options to solve the parking problem in UTeM. Both of the options are mass parking lot and leveled car park. This report will only discus on the construction cost, facilities and capacity. The other criteria for instance the building design and the area of the building will not be included in this report.

1.4 Organization

The first part of this report is an introduction to the task. This part includes objectives, methods of investigation, scope and problem definition. It will be followed by the data tabulation and analysis which is the result from questionnaires and interview. The next chapter will recommend the best option to solve the parking matter in UTeM. Finally, the last chapter will be the conclusion on the findings.

1.5 Problem Definition

The car parks in UTeM are not sufficient for both staffs and students. The high rate of having vehicle is due to the huge area of campus which is too inconvenient to go around without any transport. It is wasting a lot of time and energy to move from one building to another. The very great number of vehicles has caused the unorganized traffic. This situation happens because the drivers who are late had to park at the illegal places when there are no parking spaces. The environment will become messy and affect the harmonic study condition. To solve the problem, more car parks should be built since there is still a lot of free land in the campus. However, there are both advantages and disadvantages for both mass parking lot and leveled car park. Hence, the best option needs to be chosen to ensure the problem can be solved.

2.0 CRITERIA

The criteria that have been established for the recommended solution are as follows:

1. Price must be efficiently allocated.

2. Capacity of the parking lot must be at least 500 spaces, including cars and motorcycles for each faculty and department.

3. Parking lots must be near to where classes or activity venues.

4. Parking spaces must not be too small so that it can occupy all types of common vehicles used by students and staffs.

5. Security issues.

3.0 DISCUSSION

3.1 PART A – Feedback of the Questionnaires

1. Which type of parking space do you prefer?

Figure 3.1

Based on the figure above, the preference of respondents shows that 70% of the respondents prefer leveled car park. Meanwhile, 30% more of the respondents prefer mass parking lots. Thus, this means that the majority of respondents prefer leveled car park.

2. Which perk do you think is more important to have in a parking lot?

Figure 3.2

Based on the figure above, respondents were allowed to rank items that they would prefer to have in a parking lot. The majority of the respondents, 40%, are interested in security in the parking lot. Meanwhile, 35% of the respondents favored roofed parking spaces. Furthermore, 15% other respondents preferred roofed pedestrian passage. 7% more voted for organization of parking space. Finally, the remaining 5 % of the respondents chose environmentally friendly as an important character of the parking lot.

3. Which type of parking space do you think have higher security?

Figure 3.3

Based on the figure above, 80% of the respondents voted that leveled car park has higher security compared to 20% more who chose mass parking lot in having a higher security. Thus, it can be seen that the majority of the respondents preferred the security in leveled car parks.

4. Which type of parking space do you think will profit pedestrians more?

Figure 3.4

Based on this figure, 25% of the respondents voted that mass parking lots will have a much more comfortable pedestrian pathway. On the other hand, 75% other respondents chose leveled car park will have a much more comfortable pedestrian pathway

5. Which type of parking space do you think provides a better organization of parking space?

Figure 3.5

The figure shows respondent preference in parking space organization. 80% of the respondents chose leveled car park. Meanwhile, 20% of the other respondents voted for mass parking lots. Thus, the majority of respondents prefer the organization of leveled car park.

6. Which type of parking space do you think is environmentally friendly?

Figure 3.6

Based on this figure, 10% of the respondents voted that mass parking lots is more environmentally friendly. On the other hand, 90% of the respondents chose leveled car park as a more environmentally friendly parking space.

7. Which type of parking space do you think is appropriate to be applied in UTeM?

Figure 3.7

The figure above shows the opinion of respondent about the appropriate parking space to be applied in UTeM. 35% of the respondents chose mass parking lots to be executed in UTeM. Meanwhile, the majority of the respondents, 65% voted for leveled car park to be executed in UTeM.

3.2 PART B – Informations from Other Sources

Price must be efficiently allocated.

Both parking lots have similar prices. This is due to the amount of land to be used, construction, and also perks. The mass parking lot consumes an enormous amount of land. Thus, to fit 500 vehicle on one piece of land is not only wasteful; it is also not environmentally friendly. Furthermore, in order to have a roofed mass parking lot and pedestrian pathway, more money should be allocated to construct this. On the other hand, leveled car park does not necessarily need to consume a large patch of land to fulfill the 500 car spaces targeted. It is suggested that one level will allocate only 100 spaces, thus reducing the size of land by one fifth than of used for mass parking lot. Additionally, the leveled car park will not only be roofed automatically, the topmost roof can be made into a garden so, it will make up for the used land below.

Capacity of the parking lot must be at least 500 spaces, including cars and motorcycles for each faculty and department and must be near to where classes or activity venues.

Due to the amount of parking spaces specified, most UTeM spaces close to faculties and other buildings are small and might not be sufficient to make room for a mass car park. Thus, in this case, leveled car park is more suitable to be constructed in most parts of UTeM’s departments and faculties.

Security issues

There are a few security issues regarding both parking lots. Firstly, it is unsuitable to put CCTV at a mass parking lot because it may be exposed to whether conditions and make its life span shorter. However, it is known that most students have just got their driving license. Thus, the mass parking lot would be a safer option to avoid accidents compared to leveled car park. This is due to the spiraling or the escalating the vehicle up the leveled car park. On the other hand, leveled car park is safer because CCTV can easily be installed and it is not exposed to whether conditions. Thus, the leveled car park can be monitored all the time.

4.0 RECOMMENDATIONS

The leveled car park is recommended as the more preferable solution for the problem of limited parking space in UTeM for student and staff in terms of cost, capacity and facility compared to the mass parking lot. This report only investigated at the basic level. Hence, any further improvement should be practiced if necessary for the continued establishment of the parking in the university. There are several factors need to be considered in the future including the capacity of the parking lot. The university should provide more area in order to build the level car park. This will ensure that the parking space at each faculty may include until 1000 vehicles per time. This proactive action may lead to the decreasing of parking space problems. The next factor is the parking lot must be located at the center of the university area. In contrast, other solution like build the car park at the roof top might be considered in order to make students and staffs easily to go to their places. Besides, parking spaces must not be too small so that it can occupy all types of common vehicles used by students and staffs. Additional steps that would be interesting to look at include, determining the price that must be efficiently allocated and the facility must be provided into this parking level such as CCTV and security services. Into the bargain, the university may provide the car wash side at the parking lot since most of the staffs and students do not have much time to wash their car. From this kind of activity, the university may get the profit. In addition, the income can be used to maintain the car park area.

5.0 CONCLUSIONS

After completing this analysis, it is shown that leveled car park is the best option to be adapted by UTeM’s Asset Management & Development Office with the purpose of solving the problem of limited parking space in UTeM for students and staffs. This is due to the limited space of area. It is more competitive, reasonable and able to include more than 100 parking spaces per level. With the intention to get the result, several methods have been used such as questionnaires, interview and discussions. Based on the feedback of the questionnaires, it is found that most of the staffs and students prefer to have a leveled car park since this type of parking space is more secure, gives more profit to pedestrians, better organization of parking space and more enviroment friendly. In contrast, from the internet, discussions and interview, there are several items that should be considered in choosing the best solution of parking space for example cost, security issues, location and the total area of the parking space. Based on the stated characteristics, leveled car park is the best options due to reduce the parking space problem in UTeM.

6.0 REFERENCES

Department of Languages. (2009). Technical Communication 1- Degree Programme. UTeM.

Department of Languages. (2009). Communication at the Workplace. UTeM.

Wrightington Hospital. (2000). Wrightington Hospital- A Centre of Excellence. Retrieved March 28, 2010 from http: // www. wiganleigh. nhs.uk/ Internet/ Home/ Hospitals/ wrightington.asp

PPMA Parking. (2005). Parking Brochure. Retrieved March 28, 2010 from http://issuu.com/sopremaalsan/docs/pmma_brochure_parking_be_en

APPENDICES

Questionnaire

This questionnaire is conducted in order to research the best solution of the parking space problems in UTeM. Please tick (P) in your appropriate answer.

1. Which type of parking space do you prefer?

( ) Mass parking lot

( ) Leveled car park

2. Which perk do you think is more important to have in a parking lot?

( ) Roofed parking spaces

( ) Roofed pedestrian passage

( ) Security

( ) Organizing of parking space

( ) Enviromentally friendly

3. Which type of parking space do you think have higher security?

( ) Mass parking lot

( ) Leveled car park

4. Which type of parking space do you think will profit pedestrians more?

( ) Mass parking lot

( ) Leveled car park

5. Which type of parking space do you think provides a better organization of parking space?

( ) Mass parking lot

( ) Leveled car park

6. Which type of parking space do you think is environmentally friendly?

( ) Mass parking lot

( ) Leveled car park

7. Which type of parking space do you think is appropriate to be applied in UTeM?

( ) Mass parking lot

( ) Leveled car park

Thank you for your cooperation.

1.0 INTRODUCTION

1.1 Objectives

The recommendation report is a response to both students’ and staffs’ according to lack of parking space in Universiti Teknikal Malaysia Melaka (UteM). Thus, as a member of the Students Representative Council (MPP), two options will be analyzed. Then, the best solution will be recommended in order to solve the parking space problems to UTeM’s office of Asset Management & Development. The two solutions that we will analyze would be whether to have mass parking lot or leveled car park.

The main objective of this recommendation report is to recommend the best option to be adapted by UTeM’s Asset Management & Development Office to solve the problem of limited parking space in UTeM for students and staffs. Moreover, the other perks will be suggested too such as to add more parking spaces which are located nearer to faculty. In addition, the parking space will be completed with high security system for the vehicles parked there.

1.2 Methods of Investigation

In order to complete this analysis, there are several methods that have been used several in order to get the informations. The main source of our informations is internet. Generally, internet stored a lot of information and it is very easy to search for the informations needed. The other method is interviewing appropriate officers from Asset Management & Development Office. After referring to the office, the range of cost that should be spent can be estimated. Furthermore, more constructive ideas can be taken from the officers since they have more experiences on how to handle the matters. The third method of investigation is handing out questionnaires to students and staffs from various faculties and departments. This method is the most important to collect more opinions according to this project. Finally, more information, solution and recommendations will be taken from students of other universities to obtain more information.

1.3 Scope

This recommendation report will discus about the two options to solve the parking problem in UTeM. Both of the options are mass parking lot and leveled car park. This report will only discus on the construction cost, facilities and capacity. The other criteria for instance the building design and the area of the building will not be included in this report.

1.4 Organization

The first part of this report is an introduction to the task. This part includes objectives, methods of investigation, scope and problem definition. It will be followed by the data tabulation and analysis which is the result from questionnaires and interview. The next chapter will recommend the best option to solve the parking matter in UTeM. Finally, the last chapter will be the conclusion on the findings.

1.5 Problem Definition

The car parks in UTeM are not sufficient for both staffs and students. The high rate of having vehicle is due to the huge area of campus which is too inconvenient to go around without any transport. It is wasting a lot of time and energy to move from one building to another. The very great number of vehicles has caused the unorganized traffic. This situation happens because the drivers who are late had to park at the illegal places when there are no parking spaces. The environment will become messy and affect the harmonic study condition. To solve the problem, more car parks should be built since there is still a lot of free land in the campus. However, there are both advantages and disadvantages for both mass parking lot and leveled car park. Hence, the best option needs to be chosen to ensure the problem can be solved.

2.0 CRITERIA

The criteria that have been established for the recommended solution are as follows:

6. Price must be efficiently allocated.

7. Capacity of the parking lot must be at least 500 spaces, including cars and motorcycles for each faculty and department.

8. Parking lots must be near to where classes or activity venues.

9. Parking spaces must not be too small so that it can occupy all types of common vehicles used by students and staffs.

10. Security issues.

3.0 DISCUSSION

3.1 PART A – Feedback of the Questionnaires

1. Which type of parking space do you prefer?

Figure 3.1

Based on the figure above, the preference of respondents shows that 70% of the respondents prefer leveled car park. Meanwhile, 30% more of the respondents prefer mass parking lots. Thus, this means that the majority of respondents prefer leveled car park.

2. Which perk do you think is more important to have in a parking lot?

Figure 3.2

Based on the figure above, respondents were allowed to rank items that they would prefer to have in a parking lot. The majority of the respondents, 40%, are interested in security in the parking lot. Meanwhile, 35% of the respondents favored roofed parking spaces. Furthermore, 15% other respondents preferred roofed pedestrian passage. 7% more voted for organization of parking space. Finally, the remaining 5 % of the respondents chose environmentally friendly as an important character of the parking lot.

3. Which type of parking space do you think have higher security?

Figure 3.3

Based on the figure above, 80% of the respondents voted that leveled car park has higher security compared to 20% more who chose mass parking lot in having a higher security. Thus, it can be seen that the majority of the respondents preferred the security in leveled car parks.

4. Which type of parking space do you think will profit pedestrians more?

Figure 3.4

Based on this figure, 25% of the respondents voted that mass parking lots will have a much more comfortable pedestrian pathway. On the other hand, 75% other respondents chose leveled car park will have a much more comfortable pedestrian pathway

7. Which type of parking space do you think provides a better organization of parking space?

Figure 3.5

The figure shows respondent preference in parking space organization. 80% of the respondents chose leveled car park. Meanwhile, 20% of the other respondents voted for mass parking lots. Thus, the majority of respondents prefer the organization of leveled car park.

8. Which type of parking space do you think is environmentally friendly?

Figure 3.6

Based on this figure, 10% of the respondents voted that mass parking lots is more environmentally friendly. On the other hand, 90% of the respondents chose leveled car park as a more environmentally friendly parking space.

7. Which type of parking space do you think is appropriate to be applied in UTeM?

Figure 3.7

The figure above shows the opinion of respondent about the appropriate parking space to be applied in UTeM. 35% of the respondents chose mass parking lots to be executed in UTeM. Meanwhile, the majority of the respondents, 65% voted for leveled car park to be executed in UTeM.

3.2 PART B – Informations from Other Sources

Price must be efficiently allocated.

Both parking lots have similar prices. This is due to the amount of land to be used, construction, and also perks. The mass parking lot consumes an enormous amount of land. Thus, to fit 500 vehicle on one piece of land is not only wasteful; it is also not environmentally friendly. Furthermore, in order to have a roofed mass parking lot and pedestrian pathway, more money should be allocated to construct this. On the other hand, leveled car park does not necessarily need to consume a large patch of land to fulfill the 500 car spaces targeted. It is suggested that one level will allocate only 100 spaces, thus reducing the size of land by one fifth than of used for mass parking lot. Additionally, the leveled car park will not only be roofed automatically, the topmost roof can be made into a garden so, it will make up for the used land below.

Capacity of the parking lot must be at least 500 spaces, including cars and motorcycles for each faculty and department and must be near to where classes or activity venues.

Due to the amount of parking spaces specified, most UTeM spaces close to faculties and other buildings are small and might not be sufficient to make room for a mass car park. Thus, in this case, leveled car park is more suitable to be constructed in most parts of UTeM’s departments and faculties.

Security issues

There are a few security issues regarding both parking lots. Firstly, it is unsuitable to put CCTV at a mass parking lot because it may be exposed to whether conditions and make its life span shorter. However, it is known that most students have just got their driving license. Thus, the mass parking lot would be a safer option to avoid accidents compared to leveled car park. This is due to the spiraling or the escalating the vehicle up the leveled car park. On the other hand, leveled car park is safer because CCTV can easily be installed and it is not exposed to whether conditions. Thus, the leveled car park can be monitored all the time.

4.0 RECOMMENDATIONS

The leveled car park is recommended as the more preferable solution for the problem of limited parking space in UTeM for student and staff in terms of cost, capacity and facility compared to the mass parking lot. This report only investigated at the basic level. Hence, any further improvement should be practiced if necessary for the continued establishment of the parking in the university. There are several factors need to be considered in the future including the capacity of the parking lot. The university should provide more area in order to build the level car park. This will ensure that the parking space at each faculty may include until 1000 vehicles per time. This proactive action may lead to the decreasing of parking space problems. The next factor is the parking lot must be located at the center of the university area. In contrast, other solution like build the car park at the roof top might be considered in order to make students and staffs easily to go to their places. Besides, parking spaces must not be too small so that it can occupy all types of common vehicles used by students and staffs. Additional steps that would be interesting to look at include, determining the price that must be efficiently allocated and the facility must be provided into this parking level such as CCTV and security services. Into the bargain, the university may provide the car wash side at the parking lot since most of the staffs and students do not have much time to wash their car. From this kind of activity, the university may get the profit. In addition, the income can be used to maintain the car park area.

5.0 CONCLUSIONS

After completing this analysis, it is shown that leveled car park is the best option to be adapted by UTeM’s Asset Management & Development Office with the purpose of solving the problem of limited parking space in UTeM for students and staffs. This is due to the limited space of area. It is more competitive, reasonable and able to include more than 100 parking spaces per level. With the intention to get the result, several methods have been used such as questionnaires, interview and discussions. Based on the feedback of the questionnaires, it is found that most of the staffs and students prefer to have a leveled car park since this type of parking space is more secure, gives more profit to pedestrians, better organization of parking space and more enviroment friendly. In contrast, from the internet, discussions and interview, there are several items that should be considered in choosing the best solution of parking space for example cost, security issues, location and the total area of the parking space. Based on the stated characteristics, leveled car park is the best options due to reduce the parking space problem in UTeM.

6.0 REFERENCES

Department of Languages. (2009). Technical Communication 1- Degree Programme. UTeM.

Department of Languages. (2009). Communication at the Workplace. UTeM.

Wrightington Hospital. (2000). Wrightington Hospital- A Centre of Excellence. Retrieved March 28, 2010 from http: // www. wiganleigh. nhs.uk/ Internet/ Home/ Hospitals/ wrightington.asp

PPMA Parking. (2005). Parking Brochure. Retrieved March 28, 2010 from http://issuu.com/sopremaalsan/docs/pmma_brochure_parking_be_en

APPENDICES

Questionnaire

This questionnaire is conducted in order to research the best solution of the parking space problems in UTeM. Please tick (P) in your appropriate answer.

7. Which type of parking space do you prefer?

( ) Mass parking lot

( ) Leveled car park

8. Which perk do you think is more important to have in a parking lot?

( ) Roofed parking spaces

( ) Roofed pedestrian passage

( ) Security

( ) Organizing of parking space

( ) Enviromentally friendly

9. Which type of parking space do you think have higher security?

( ) Mass parking lot

( ) Leveled car park

10. Which type of parking space do you think will profit pedestrians more?

( ) Mass parking lot

( ) Leveled car park

11. Which type of parking space do you think provides a better organization of parking space?

( ) Mass parking lot

( ) Leveled car park

12. Which type of parking space do you think is environmentally friendly?

( ) Mass parking lot

( ) Leveled car park

7. Which type of parking space do you think is appropriate to be applied in UTeM?

( ) Mass parking lot

( ) Leveled car park

Thank you for your cooperation.

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